Estimates, work orders and team app for tradespeople

Less paperwork.
More time for your craft.

Write the estimate on site and send the customer a clean PDF. Once it’s accepted, it becomes a work order with the photos, floor plans and materials – shared with your workers, who log their hours in it. Material calculators and measuring tools are built in.

Start for free Get it on Google Play iPhone — coming soon

Free to start, no card needed · Workers join for free · Android and the web, iPhone coming soon · See prices

CraftPilot on a laptop and a phone: the overview in the browser with today’s jobs, estimates waiting for an answer, accepted estimates by month and the team’s hours, and the work orders on the phone

Made for the job site. Tilers, drywallers, painters, carpenters, electricians, flooring and deck crews, facade and renovation teams and handymen.

Run every project from one place

No more notes on paper, photos lost in the gallery, instructions scattered across WhatsApp groups – or evenings spent on paperwork.

Estimates and work orders

From estimate to finished job

Build the estimate from materials and labour and send the customer a PDF with your logo. Once it’s accepted, turn it into a work order with one tap – everything you offered is already in it. When the job is done, you see what it actually came to.

Estimates with a discount, an advance payment, a validity date and your terms
Always know which estimates are sent, accepted, rejected or expired
Labour by the hour, per m², per piece or as a lump sum – from your price list
Purchase prices and your profit on every job, visible only to you
PDF with your company details, tax, bank details and signature lines

The list of estimates, in front of it a work order’s PDF with its materials and prices

Web app

The office on your computer

Open CraftPilot in the browser and sign in with the same account. Estimates and work orders in a clear table, the open job beside the list, plans and 3D on a big screen – and everything you change is on your phone straight away.

Nothing to install: craftpilot.web.app on any computer
The list and the open job side by side
Floor plans, heating and facades drawn with the mouse
The same work orders, team and PDFs as on your phone

The web app in the browser: the list of estimates beside an accepted estimate with the customer’s signature

Your team

Share the work order with your team

Workers join for free with a link or a code. In the work order they see the job description, photos, floor plans and documents – always the latest version, so nobody works from an old plan.

Everyone works from the same documents: plans, photos and PDFs, always the latest version
Change the work order or replace a plan, and the team sees it right away
You choose what the team sees: customer contact, materials, prices
Team chat with photos and notifications for every site

What the team sees in a shared work order, next to its chat with photos from the site

Team hours

Hours straight into the work order

Workers log when they worked: start and finish with breaks, the distance driven and photos of the work done. You see everyone’s hours by month and add them to the work order with one tap – no collecting notes at the end of the month.

Hours per day, per person and per project
Log the hours yourself for workers without the app
Distance driven per day and a PDF timesheet with mileage
Changes after billing are marked, nothing gets lost

A worker’s calendar of days worked on site, with hours per day and for the month

Floor plans and floor heating

Draw the flat, lay the heating

Draw the rooms once and every floor job follows from them: underfloor heating with its loops and manifold, screed, tiles, laminate and parquet – room by room, and the whole flat in 3D. The materials go straight into the estimate or work order.

Heating loops, manifold and pipe lengths laid out for you
Tiles, laminate and screed per room, with waste and packs
The whole flat in 3D, to show the customer
Measurements drawn on photos, bubble level and ruler on site

A flat’s floor plan in the web app with the underfloor heating loops, the manifold and the pipe lengths, and the same flat in 3D on a phone

Facade in 3D

Draw the house, get the facade

Draw the house’s outline and levels, add windows, doors, balconies and the roof. CraftPilot shows the house in 3D and counts the facade: insulation, render or wood cladding, corners and trims – ready for the estimate.

Several levels, pieces and roof shapes
Insulation and render or wood cladding, wall by wall
Areas without the openings, edges and trims counted
A PDF with the views, the walls and the material list

A house in 3D in the web app, clad in vertical wood boards, with its levels and settings beside it, and the same house on a phone

Material calculators

How much to order – straight into the estimate

Tiles with adhesive and grout, laminate and parquet, drywall, decking, facades, paint, screed and underfloor heating. Open a calculator from the job itself and the materials land in it, linked to the floor plan.

Waste and pack sizes taken into account
Prices from the materials you used before
Cut optimizer for bars, profiles and boards: less waste

CraftPilot’s home screen with estimates, work orders, calendar, workers, tools and material calculators

Workshop board

Today’s work on the workshop screen

Plan the work in the workshop in the app: what, who, by when and how urgent. Open the board’s link on a TV or monitor in the workshop – it follows every change, so in the morning everyone sees what’s next without asking. Part of the Team plan.

Your own columns: stages of the work, workers or machines
Urgent and blocked tasks stand out, with the days left
Notices across the screen: deliveries, safety, meetings
Nothing to click on the screen – you edit it from your phone or computer

The workshop board on a big screen: tasks in columns by stage of the work, with notices underneath

Job calendar

Every work order on the calendar, with times and colours. Each worker has their own calendar, so they know where they’re working tomorrow.

Workers and company tools

A directory of your workers, including those without the app. For every tool you see who has it, on which site and until when.

Phone and computer

Android on site, the web app in the office with your work orders in a clear table. Everything syncs to your account.

Works without signal

Work on site in a basement or a new build. Everything syncs to your account when you're back online.

32 languages, any currency

English, Deutsch, Español, Français, Slovenščina, Hrvatski, Polski and more; metric or imperial units.

Locked to you

Lock the app with your fingerprint or face, so customer details stay private even on a shared phone.

Simple pricing

Start free. Pay when CraftPilot runs your projects and your team – cancel anytime in Google Play. Your workers never pay.

Free

€0

No card needed

All measuring tools and material calculators
3 new estimates or work orders a month

Start free

Pro

€19.99 a year

About €1.67 a month

Unlimited estimates and work orders
PDF documents in work orders
Share one work order at a time with up to 5 people

Get Pro in the app

Team

€9.99 a month

Or €79.99 a year – save 33%

Everything in Pro
Team chat with photos and notifications
Timesheets added to the work order
Share any number of work orders, up to 25 people
Your workers join for free
Workshop board on a big screen

Try Team in the app

Prices with VAT as in Slovenia. Google Play shows the exact price for your country before you pay.

Questions tradespeople ask

What does CraftPilot cost?

The free plan costs nothing. Pro is €19.99 a year. Team is €9.99 a month or €79.99 a year and includes everything in Pro. You pay through Google Play, and your workers never pay.

What can I do on the free plan?

All measuring tools and material calculators, and 3 new estimates or work orders a month (turning an estimate into a work order counts as one). The ones you already have stay yours and you keep working in them. Next month you get 3 new ones again.

Do my workers have to pay?

No. Workers install CraftPilot for free and join your work order with a link or a code – no subscription. With Pro you share one work order at a time with up to 5 people, with Team any number of work orders with up to 25 people.

I work alone. Is CraftPilot for me?

Yes. Estimates, work orders, PDFs, floor plans, calculators and the tools all work without a team, and Pro is enough for one person. Team is for crews of up to 25 people.

Can I write invoices in CraftPilot?

No. CraftPilot doesn’t issue invoices and doesn’t do bookkeeping or payroll. Make the invoice in your invoicing program and note its number, amount and due date on the finished work order, so you see what’s been paid.

Can I cancel anytime?

Yes. Pro and Team are Google Play subscriptions, cancelled there with a few taps. You keep the plan until the end of the period you paid for.

How do I get my data out?

Export your estimates and work orders as a CSV file that opens in Excel, and save any estimate or work order as a PDF. You can delete your account at any time.

Which devices does it run on?

Android phones and the web app in the browser on your computer. Your work orders sync between them through your account. The iPhone app is coming soon.

How do I get started?

Sign in with Google or an email address – no card needed. Your company details and logo can wait: write your first estimate right away and add them when you’re ready.

From estimate to finished job – in one app